Catering Proposal & Quote Templates

Easily create an impactful first impression with our customizable proposal and quote templates


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Download Free Catering Proposal & Quote Templates & Samples
[PDF, Excel, Word, Google Doc, Google Sheets]


As you prepare your proposals for new clients, you need to ask yourself a very important question: Are you making the kind of first impression that is going to set you apart from your competitors, or are you going end up as just another name in the pile of options?

There are a few things that are incredibly important to consider when it comes to building your proposal. Things like clear and concise breakdowns of what services and products you can offer, as well as any flexibility, which may or may not be available within your menu.

Our proposal and quote templates provide you with the framework to create a professional detailed proposal and quote for any kind of event, such as weddings, social galas, fundraisers, corporate events, and many more.

Anatomy of an Effective Proposal

In order to stand out with your proposal, here are some of the elements you can include:

  • cover graphics
  • customized letterhead
  • testimonials
  • frequently asked questions
  • pages of pictures highlighting different catering options

Anatomy of an Ideal Quote

A quote will need to address some specific details:

  • Dates and Times:  when the event takes place, and when the pickup/delivery times are
  • Venue:  the address and phone number of the venue, and who the contact person is
  • Order Type:  delivery, full service
  • Food & Beverage:  the names of items, the quantity and unit price of each, and a total cost summary of each item
  • Additional Costs or Deductions:  taxes and coupons applied
  • Billing Info:  who gets billed and their contact info
  • Instructions:  any additional details

Our customizable quote template includes areas to add the details above, and can be easily adapted.


How To Use Your Catering Proposal & Quote Templates

Depending on the file format you choose to download, you'll have different options for customizing your proposal/quote template.

  • Excel & Word:  You can edit the document directly.
  • Google Doc:  You'll be automatically prompted to make a copy of the document.  You'll be asked to sign into a Google account if you're not currently signed in.
  • PDF:  This format is a catering proposal & quote sample produced by CaterZen's catering software, and isn't easily editable. 


Download Catering Proposal & Quote Template


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About the Template Creator, Michael Attias



Michael took his 104 seat restaurant just outside of Nashville, Tennessee and built catering sales to over a million dollars a year.

It took Michael over 10 years of trial and error, plus hundreds of thousands of dollars of investment, to create a perfect marketing system to help restaurants build their own million dollar catering businesses.

He now helps restaurant owners and drop-off corporate caterers run a more profitable catering business by increasing efficiencies, saving time and increasing sales.